Effective Construction Meetings & Meeting Minutes

In the dynamic world of construction project management, efficient communication is key to success. Construction meetings serve as vital forums for collaboration, decision-making, and progress tracking. However, without proper structure and documentation, these meetings can become ineffective and inefficient. 

In this workshop, we will delve into the essential elements of conducting productive construction meetings and creating accurate meeting minutes. Meticulous meeting minutes from construction meetings offer a comprehensive reflection of all stakeholders’ perspectives. They serve as crucial documentation, providing an accurate portrayal of the project’s current status and outlining agreed-upon next steps by all parties involved. However, achieving this level of precision is no simple task. Proper meeting minutes demand effective listening, precise recording, and, most importantly, a clear understanding of the risks associated with unfulfilled action items. 

 

The course is worth 1 Gold Seal Credit

Effective Construction Meetings & Meeting Minutes will help you understand:

  • Facilitating productive and streamlined construction meetings
  • Identifying various types of construction meetings and their optimal timing 
  • Capturing precise and factual construction meeting minutes 
  • Recognizing standard agenda topics and additional discussion points for documentation 
  • Highlighting the significance of construction meeting minutes in project deliverable and risk management 
  • Encouraging project stakeholders to fulfill recorded commitments 
  • Effectively managing actionable items arising from meetings 

CCA Member $199 (+GST) Non-Member $349 (+GST)

June 7, 2024 - 10:30am - 2:00pm

Virtual Instructor Led Training

June 14, 2024 - 10:30pm - 2:00pm

Virtual Instructor Led Training

September 20, 2024 - 10:30am - 1:00pm

Virtual Instructor Led Training

Additional Details

In the dynamic world of construction project management, efficient communication is key to success. Construction meetings serve as vital forums for collaboration, decision-making, and progress tracking. However, without proper structure and documentation, these meetings can become ineffective and inefficient. 

In this workshop, we will delve into the essential elements of conducting productive construction meetings and creating accurate meeting minutes. Meticulous meeting minutes from construction meetings offer a comprehensive reflection of all stakeholders’ perspectives. They serve as crucial documentation, providing an accurate portrayal of the project’s current status and outlining agreed-upon next steps by all parties involved. However, achieving this level of precision is no simple task. Proper meeting minutes demand effective listening, precise recording, and, most importantly, a clear understanding of the risks associated with unfulfilled action items. 

Mastering the art of effective construction meetings and meeting minutes is essential for achieving project goals and delivering successful outcomes. Join us as we uncover strategies and best practices to enhance your meeting management skills and elevate your project management capabilities.  

The workshop will cover: 

  • Facilitating productive and streamlined construction meetings 
  • Identifying various types of construction meetings and their optimal timing 
  • Capturing precise and factual construction meeting minutes 
  • Recognizing standard agenda topics and additional discussion points for documentation 
  • Highlighting the significance of construction meeting minutes in project deliverable and risk management 
  • Encouraging project stakeholders to fulfill recorded commitments 
  • Effectively managing actionable items arising from meetings 
  • Appreciating the transformation of construction meeting minutes into permanent records 
  • Implementing efficient distribution and follow-up procedures 

This workshop offers a unique resource: a comprehensive manual serving as a reference and companion throughout the sessions. Drawing upon over 40 years of collective experience in the construction industry, this manual is a valuable asset. It provides practical how-to guides, checklists, and templates, serving as a foundation for implementing new processes and procedures, whether in the office or on the jobsite. 

 

Project managers and coordinators, Site supervisors, Construction managers, Architects and engineers, Subcontractors, Owners and developers, Legal and Contracting professionals, Consultants and advisors.

This course is delivered in partnership between your local construction association and other associations throughout Western Canada. You’ll be participating in a cohort with industry peers from across these regions.

Lee Kelly, M.A.A.T.O., P.GSC, Constructing Minds Inc. | President

Lee knows construction because she has built it. With over 30 years of construction management/General Contracting experience under her belt she has extensive knowledge of construction practices, processes and procedures in all contract delivery formats. Lee is a long serving member on the National Gold Seal Committee, and the winner of the Construction Institute of Canada (TCIC) “Chancellor’s Award of Excellence.” Her enthusiasm for training makes her a highly informative, interactive, motivated and sought-after trainer.

  • A laptop or desktop computer to access the workshop and participate in the exercises. The computer must have microphone and speaker capability to participate.  It is highly suggested to use headphones plugged into the computer so that the audio connection with the workshop is clear and background noise is kept to a minimum. A camera is not required.
  • All participants will be required to download this link: Windows: www.adobe.com/go/ConnectShell11  OR for Mac: http://www.adobe.com/go/ConnectSetupMac . Please note: if you have previously downloaded Adobe Connect, please use this link to download the updated version. This link will also be provided in the “welcome” email sent to all participants.

Cancellation Policy:

Payment is non-refundable for cancellations made within 5 business days of the course, or non-attendance on the day. Complimentary substitution of another member of your company is accepted. If CCA has to postpone or cancel courses due to insufficient enrolment, CCA will refund the registration fee or, if possible, the attendee may choose to move to an identical session in the future. Unless otherwise stated, every person able to see, hear, and observe the virtual course sessions must be a paid participant. Non-compliance of this requirement will result in removal from course. Refunds will not be issued to students who are removed from the course for non-compliance of this requirement.

CANADA – ALBERTA JOB GRANT

Did you know!!  Eligible employers can get government funding to help employees access training opportunities. The Canada-Alberta Job Grant will give you up to 2/3 of the registration fee (up to $10,000/employee/fiscal year) for training. Whether taking one course or a combination of courses, the total training must be a minimum of 21 hours and be completed within 52 weeks.

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